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Superior Court of California - County of San Diego: Civil: FAQs: Civil E-Filing FAQs
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Civil E-Filing Frequently Asked Questions

  1. Can I e-file documents for a Construction Defect case assigned to San Diego Superior Court using any one of the Court's e-filing providers?
  2. How do I enter Does and Roes?
  3. Does the party I enter have to match the Complaint verbatim?
  4. What do I do if my party is named in the action with an "aka", "dba", etc?
  5. When filling out the firm information, can I enter my own email rather than my attorney's email if I would like the court to contact me?
  6. Are self-represented litigants able to e-file in Unlimited and Limited Civil cases?
  7. What types of documents are accepted? Are there any formatting requirements?
  8. What are the document signature requirements?
  9. Is there a file size limitation for my filing? How large can the file be?
10. How do I know the Court has received my e-filing?
11. What cases are ordered as Mandatory e-file?
12. How do I e-file documents that must be filed in order for the Court to consider for a hearing scheduled within 48 hours of filing?
13. Are courtesy copies required on any types of filings e-filed?
14. If my case was ordered to Mandatory e-file can I bring originals with me to a hearing for the clerk to file instead of e-filing the documents?
15. Can I scan multiple documents together and upload as one document?
16. Are there any documents or case types that are not eligible for e-filing?
17. Should I include punctuation when adding parties to a case?
18. Are all civil cases with the word [IMAGED] in the title available for viewing online?
19. How do I check the status of my e-filing?
20. My case is a Mandatory e-filing case. Why am I receiving notices from the Court via US Mail?
21. How are fees collected on stipulations?

1. Can I e-file documents for a Construction Defect case assigned to San Diego Superior Court using any one of the Court's e-filing providers?

Effective June 2, 2014, mandatory electronic filing through the court's E-File Service Providers, will be required for all Construction Defect Cases, including those previously filed through File&Serve Xpress (fka LexisNexis File&Serve). As of 5:01 p.m. on May 30, 2014, no documents will be allowed to be filed through File&Serve Xpress.


2. How do I enter Does and Roes?

Do not enter Does and Roes as parties. You are only required to enter parties that have been named in the case.


3. Does the party I enter have to match the Complaint verbatim?

Yes. You need to enter the party exactly as it appears on the Complaint.


4. What do I do if my party is named in the action with an "aka", "dba", etc?

Enter the Alternate Name by selecting the appropriate name from the drop down menu. (The only exception is adding an individual as the party with a DBA, as the Organization Name field will not display.


5. When filling out the firm information, can I enter my own email rather than my attorney's email if I would like the court to contact me?

Yes. You may enter either your attorney's email address or your email address, depending upon who you would like the court to contact regarding your filing.


6. Are self-represented litigants able to e-file in Unlimited and Limited Civil cases?

Yes, e-filing is available and encouraged by the Court.


7. What types of documents are accepted? Are there any formatting requirements?

The e-filing system converts all standard document types (Word, WordPerfect, Corel, Lotus, TIF, JPEG, for example). into PDF upon upload. The Court requires that users bookmark documents with exhibits. This can be done with Adobe Acrobat or similar applications.


8. What are the document signature requirements?

The signature requirements depend on whether a document must be signed under penalty of perjury and/or requires the signature solely of the e-filer or the e-filer and another party (i.e. a stipulation.) Please see Code of Civil Procedure 1010.6, subdivision (b)(2) and Cal. Rules of Court 2.257 for information on signature requirements.


9. Is there a file size limitation for my filing? How large can the file be?

There is a 35 MB limit per document when uploading to the system. There is a 60 MB limit to the total files uploaded per order.


10. How do I know the Court has received my e-filing?

Your e-filing service provider will provide you with an email confirming receipt of your submission along with a transaction identification number for tracking purposes.


11. What cases are ordered as Mandatory e-file?

As of April 15, 2021, filings submitted by attorneys for represented parties in all limited and unlimited civil case types and probate actions must be submitted electronically through one of the court’s approved e-filing service providers (“EFSPs”), with exceptions for certain documents. Self-represented litigants are encouraged, but not required, to e-file in these case types.


12. How do I e-file documents that must be filed in order for the Court to consider for a hearing scheduled within 48 hours of filing?

If a hearing is set within 48 hours of documents filed, litigant to provide hard copies of documents in court with the e-filing Transaction ID noted in the upper right-hand corner of the first page of the document.


13. Are courtesy copies required on any types of filings e-filed?

  • If a hearing is set within 48 hours of documents filed, litigant to provide hard copies of documents in court with the e-filing Transaction ID noted in the upper right-hand corner of the first page of the document.
  • Exhibits to be considered via a Notice of Lodgment shall not be attached to the electronically filed Notice of Lodgment; instead, the submitting party must provide the assigned department with hard copies of the exhibits with a copy of the Notice of Lodgment that includes the e-filing Transaction ID# noted in the upper right hand corner.
  • For Construction Defect cases assigned to D74, refer to the department's Policies & Procedures on the court's website for further details regarding courtesy copies.

14. If my case was ordered to Mandatory e-file can I bring originals with me to a hearing for the clerk to file instead of e-filing the documents?

No. Any documents filed in open court must be e-filed afterward.


15. Can I scan multiple documents together and upload as one document?

No. All documents should be filed as stand-alone documents unless filing a Motion. If filing a notice of motion, all documents can be scanned and filed as one document under a filing that most closely captures the type of motion. Please bookmark all filings and exhibits within these filings.


16. Are there any documents or case types that are not eligible for e-filing?

The following filings and/or case types are NOT ELIGIBLE for e-filing:

  • Civil Harassment Temporary Restraining Order (TRO)/Restraining Order (RO).
  • Confidential documents lodged conditionally under seal.
  • Elder Abuse TRO/RO.
  • Gun Violence Emergency Protective Order.
  • Gun Violence TRO/RO.
  • Interpleader actions pursuant to Code Civ. Proc. § 2924j.
  • Notice of Appeal of Labor Commissioner.
  • Out-of-State Commission Subpoenas.
  • Private Postsecondary School Violence Prevention TRO/RO.
  • Safe at Home Name Change Petitions.
  • Settlement Conference Briefs (to be lodged only).
  • Stand-alone exhibits.
  • Transitional Housing Program Misconduct TRO/RO.
  • Undertaking/Surety Bonds.
  • Warrants.
  • Workplace Violence TRO/RO.

17. Should I include punctuation when adding parties to a case?

No. Punctuation should not be included as part of a party's name. The court will delete any commas, periods, etc., which adds processing time to each transaction.


18. Are all civil cases with the word [IMAGED] in the title available for viewing online?

Cases with the word [IMAGED] in the case title filed before 2012 may not have the entire case contents imaged and/or available on the court’s public Register of Actions (ROA). To verify whether a case is imaged and available on the court’s public ROA, please contact the court branch where your case is currently housed.


19. How do I check the status of my e-filing?

Contact your e-filing service provider for updates.


20. My case is a Mandatory e-filing case. Why am I receiving notices from the Court via US Mail?

Notices generated by the Court's case management system are mailed via US Mail rather than electronically served to all parties.


21. How are fees collected on stipulations?

When a stipulation is submitted to the Court, staff will review the document to ensure all parties who are stipulating have paid first paper fees. If first paper fees are due, the fee(s) will be collected from the party submitting the document. If first paper fees are not due, the standard stipulation and order fee will be charged.

If the stipulation is submitted via paper and the proper fees are not provided, the filing will be rejected. If the submitting party files the stipulation via e-file, the appropriate fees will be assessed, and it is up to the submitting party to obtain reimbursement of fees from opposing counsel or party(ies).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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