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Superior Court of California - County of San Diego: Probate: Probate FAQ: Probate Imaging FAQ
    

Probate Imaging Frequently Asked Questions

  1. Imaging - What is an imaged case?
  2. Which departments are imaging?
  3. What is back scanning??
  4. How will someone know if a Probate case is imaged?
  5. Does the Court maintain a physical case file on imaged cases that can be checked out and viewed by the public?
  6. How can someone view an imaged file??
  7. Can someone get copies of documents from imaged cases?
  8. Can I Pay by Credit Card at the Business Office Kiosk?
  9. How much does it cost to get copies of documents from imaged cases?
10. Are appointments required to use the public kiosk to access imaged cases?
11. Is there a time limit on how long I can use the public kiosk?
12. How soon after a document is imaged is it available at the kiosk or via the Court’s online ROA?
13. I filed a document right before the court hearing. Will it be imaged in time for the hearing and reviewed by the probate examiner?

 

1. Imaging - What is an imaged case?

An imaged case is a Probate case in which all the documents in the case have been digitally imaged and can be viewed electronically on computers, kiosks, and other devices.

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2. Which departments are imaging?

Central Division - All newly initiated probate cases filed on or after March 1, 2012.

North County Division – All newly initiated probate cases filed on or after March 1, 2012.

Effective September 3, 2012, all Probate Court operations located at 325 Melrose Avenue, Vista, CA 92081 were consolidated with and relocated to the Central Division Probate Court located at 1409 Fourth Avenue, San Diego CA 92101.

Please refer to the Court’s website at www.sdcourt.ca.gov, Probate Section, for a complete list of departments and implementation dates for imaging.

3. What is back scanning?

Active probate cases filed January 4, 2010 in the Central Division and January 1, 2009 in the North County Division forward are being incrementally back scanned. Individual notices will be sent to counsel on these cases when they are certified as the official record of the court.

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4. How will someone know if a Probate case is imaged?

“[IMAGED]” will appear in the case title of the search results.

5. Does the Court maintain a physical case file on imaged cases that can be checked out and viewed by the public?

No. Pursuant to Government Code section 68150 and California Rules of Court, rule 2.504, the electronic court file in Imaged Program cases is certified as the official record of the court.

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6. How can someone view an imaged file?

Imaged files are available on the Court’s website or can be accessed at a public kiosk in the Probate Business Office at the Central Division and North County Civil Division only.

7. Can someone get copies of documents from imaged cases?

Imaged documents can be purchased from the Court’s website via the Register of Actions (ROA) or can be purchased at a public kiosk in the Probate Business Office at the Central Division and North County Civil Division only.

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8. Can I Pay by Credit Card at the Business Office Kiosk?

Yes.  Users can view images, pay by MasterCard or Visa credit card, and receive the purchased copies without going to a counter station.

9. How much does it cost to get copies of documents from imaged cases?

  • From the Register of Actions link on the public website:
    • Viewing the summary of filings, participant, calendar events and court proceedings is free.  You need to purchase case documents in order to view or download them.  The cost to purchase documents is:
      • 7.50 – fee for each document (up to 10 pages).
      • $0.07 – fee for each additional document page for a document with more than 10 pages (maximum of $40.00 per document)
    • The downloading of ROA documents online for Government agencies and persons with fee waivers is not available at this time.
  • From the Business Office Kiosks:
    • Viewing the summary of filings, participant, calendar events and court proceeding is free, and viewing case documents is free.  There is a charge for printing any of these pages:
      • $0.50 – fee for each page of a document printed from the ROA kiosk in the Court’s Business Offices (Civil or Probate offices for Central, Civil office for North, main office for East and South).

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10. Are appointments required to use the public kiosk to access imaged cases?

The kiosks are available on a first-come, first-served basis.

11. Is there a time limit on how long I can use the public kiosk?

20 minutes, if there is a line.

12. How soon after a document is imaged is it available at the kiosk or via the Court’s online ROA?

  • Data that includes the search results and case Register of Actions information are updated almost immediately.
  • Documents, with the exception of minute orders, will be available within 30 minutes after imaging or entry in the case management system. Minute orders will be available after midnight (12:00 AM) on the date they are finalized.

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13. I filed a document right before the court hearing. Will it be imaged in time for the hearing and reviewed by the probate examiner?

Documents must be filed three full days prior to the hearing. Documents filed after this time period are considered late and are forwarded to the department without review by the probate examiner (SDLR 4.3.2). The documents will be imaged after the hearing.

 

 

 

 

 

 


 


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