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Superior Court of California - County of San Diego: Probate: Probate Notes Email Parameters
    
Probate Examiner Email Parameters

IMPORTANT:

Carefully read these parameters prior to emailing your probate examiner.

Failure to comply may result in your email going unanswered.

The email parameters set forth below allow a party to request a continuance, bring matters to the attention of the probate examiner and to request clarification for any information contained in the Probate Notes. However, emails are not a substitute for filing a supplement or other document for the purpose of clearing defects or changing information contained in the Probate Notes.

The email address is as follows:



  • Purposes:

    • To alert the probate examiner, who prepared the notes, that a document or documents were filed in response to the Probate Notes.
    • To ask a question as to specific defects or issues.
    • To request a continuance (see guidelines below).
  • Email messages requesting a continuance shall conform to the following:

    • Requesting party is the petitioner or their attorney and there is no opposition.
    • Requests for a continuance shall contain "CONTINUANCE" and the date of hearing in the subject line.

Note: Contested matters cannot be continued by the examiner. Rather, a Stipulation signed by all parties must be submitted to the probate business office along with a proposed Order to have the matter continued. The Stipulation & Order must be submitted at least five days prior to the hearing to be considered.

  • Email messages addressing probate notes shall conform to the following:

    • May be sent only within two weeks of the hearing;
    • Five lines as to each defect or issue;
    • Limited to five defects;
    • Limited to one email message per calendar matter per hearing date;
    • No attachments.
  • Any email communication with the court shall be simultaneously copied to all counsel and self-represented litigants. If an email address is unavailable, a copy of the email must be delivered by facsimile transmission. If a facsimile number is also unavailable, then a copy of the email must be sent the same day by U.S. Mail. The method of service on all counsel and self-represented parties shall be disclosed to the Examiner in the original email.

  • All email correspondence must be received five court days prior to the hearing date and will be addressed on a priority basis according to hearing date. The probate examiners will make every effort to respond within 48 hours.

Sample Email Message

TO:
SUBJECT: [Probate Examiner’s Name], [Hearing Date], CONTINUANCE (if applicable)

FROM:
ATTORNEY FOR:/SELF-REPRESENTED:
TELEPHONE:
DEPARTMENT:
CASE NUMBER:
CASE NAME:

MESSAGE:

THIS EMAIL WAS SERVED ON THE FOLLOWING PARTIES VIA [EMAIL / FAX / MAIL] ON [DATE OF SERVICE]:
[Names of all persons served]





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